On Our Minds
A friendly reminder as we get closer to the move!
Authors, please doublecheck that your stories have a 'General' or 'Reviewed' status if you want them moved. We'll do the rest, but stories need to be publicly available to be transferred.
Readers, please feel free to reach out to authors if there are stories you would like to see in AO3! The HASA Rescue Project is an organized attempt to contact all authors. It's a good place to start, even if you only want to ask a few authors. The signup page is at https://silwritersguild.livejournal.com/245284.html.
For those who want to save local copies of stories, FanfictionDownloader is an excellent program. It is available as a standalone program or as a plugin for the ebook library software Calibre. For non-story content, the easiest way to save is simply through the Save functionality of your browser. I'm happy to answer any questions about saving content you'd really miss!
We're very sorry, but we simply can't fulfill special requests.
I have received a Memorandum of Understanding from Open Doors that needs to be reviewed, revised (if necessary) signed and returned in order to begin the import actions.
At this time, I need to have anyone and everyone who is ready NOW to be a part of the transition to step up, become an admin on the current site, and work on this agreement so that it is, well, agreeable to those who intend to maintain HASA as an archive in Open Doors.
I have the names from this thread and need to know if there is anyone else who is ready to do this. The deadline for letting me know is this Saturday, December 6th. It's not that you can't join in later, it's that whomever has put up their hand and said "Count me in," is going to be part of an email exchange working on this document, then continuing on to work with transitioning the site.
In short, this is the final decision moment for the archive. Let me be REALLY CLEAR - If HASA is not transitioned to Open Doors, it will be shut down permanently and without anything remaining after January 31. Those are the choices facing the site - be moved to Open Doors and continue on in that venue, or cease operations completely. Also, once the site is moved to Open Doors, I will not perform any managerial or administrative functions. I'm just trying to make sure people are aware what is going to happen.
HOW TO SAY YOU ARE READY TO BE INVOLVED - Use the Contact form and send an email to the Site Manager and say so, making sure your email address is correct. This weekend, I will send out an email blast form the Site Manager account to all involved.
It will probably take a week or two to send emails around and revise the MoU. After that, I'm assuming about a month to move HASA stories into their transitional home (see previous big post from me about that), and then it's up to the new admins as to how quickly the stories get imported into the new archive.
Here is my 10,000 foot level understanding of the work involved. Please read it over and see if there is some part of this you would like to participate in.
Because HASA and A03 are very different systems, the data export/import has to be:
- SQL export from HASA that includes only valid content. No off-list works, no author information besides name and contact email, removal of empty stories and chapters, etc.
- Deliver the prepared SQL file to A03 technical team
- A03 team imports data into a temporary site.
- HASA story admins use A03 tools to transfer stories from the temporary site into the final A03 archive location
For manual work, item #4 is the bulk of the effort. There are @ 6,000 stories (give or take a few hundred) that will be exported. I will be 100% involved in Steps 1-3 and will assist with troubleshooting on #4. Once #4 is underway, I step out of the picture in any major capacity. I just become one more author in the mix.
Apart from the export/import, the bulk of the work related to the transition is going to be making sure authors who wish to claim their stories are allowed/enabled to do so. To the degree that an author already has her works in A03, that is one less story/set of stories for the admins to move from the temporary site to the final site. NOTE - while in the temporary site, stories can be viewed but not modified.
The other big work pill, which can be done when the stories are imported to A03, is stories that are unclaimed must have a standard statement inserted into the story overview making clear that the work was imported from HASA. It's just copy/paste of a prepared piece of text, but it is work.
There also needs to be an effort to get the word out to authors that their story(ies) have been relocated. I suspect the communications part will be the most time consuming. I am willing to make an author's email list available in an Excel file to the team that takes over to make communication easier, but otherwise I will not distribute contact info.
So, there is going to be a significant amount of work that needs to be done in a reasonably short period of time (a few months) mostly involving copy/paste and clicking buttons to handle stories, and doing a lot of emailing to communicate with authors. It will require teamwork and coordination.
Going forward, someone or some group needs to be responsible for the archive as such, work with the A03 team on any infrastructure issues, answer questions about the site, and generally be the voice of HASA. If this site is any example, you will have weeks where nothing happens and no one asks for anything, then you'll have a flurry of activity where there's a bunch of requests, something breaks, there's an outbreak of bad behavior, and so on.
Hope this answers the basic questions. I'd like to wait a day and see if anyone else has interest, then work with the volunteers in a private discussion thread. We have a admin section of the site where this can be done.
I would be interested in seeing what exactly might be involved, as well. I would like to be part of a team that takes charge of this, but I know that my Real Life responsibilities will have a say in how involved I can be legitimately -- so I'd like to know the details before I give my final YES.
As I said earlier, I'm willing to help with converting stories at Open Doors. I don't think I'm up for taking on much beyond that, but if there's small things that can be split off from other tasks, who knows...
Glad you're interested though
I would be willing to do this. Hopefully not alone, though, because you're right - this could balloon into a life-swallowing effort.
Can we have an off-forum discussion about the precise details of what the maintainers would be responsible for? This could be a completely impossible workload for one person or it could be manageable depending on expectations. Some things are going to have to change with the move, and I'd prefer to ID the details and what is feasible as early as possible.
I actually found that thread very shortly after I posted this, but thanks for following up. I'm so sorry that you're having to shut down. I wish I'd found this place sooner. I'm glad you found a way to keep the stories alive, and I hope you can find a way to make the project on a broader scale live on in a a manner you find meaningful and fulfilling.